How to Resolve Printing Issues in QuickBooks Desktop?

Fix QuickBooks Desktop Issues

For users, QuickBooks printing issues can occasionally be highly unpleasant and challenging to fix. Thousands of people are looking for a solution for QuickBooks printing issues. This technical blog explains how to check if printing issues are present in QuickBooks desktop's Windows version. 

Additionally, this blog offers solutions for these frequent issues.

Different QuickBooks Printing Issues 

This article can be useful for you if you are having trouble printing on your QuickBooks desktop. These printing errors typically resulted from a variety of causes. You might experience the following printing issues when using QuickBooks: 

Inability to Print with QuickBooks Enterprise 

If you use QuickBooks Enterprise and run into the QuickBooks unable print error, don't worry about it. Due to the possibility of subsequent, serious issues, Our Certified ProAdvisors staff should be notified immediately in such circumstances. 

Failure to Print Invoices and Checks for QuickBooks 

To solve the invoice-related issues, we have previously provided the best solution above. You can check the methods listed below to fix the issue. 

Printing Problems with QuickBooks 1099 Forms 

By following the instructions below, you can resolve any printing issues with QuickBooks 1099 forms. 

QuickBooks printing Problems Checks 

If you run into this problem, the only solution is to upgrade the software. 

MAC QuickBooks Printing Issues 

If the QuickBooks software cannot print on a Mac, you should contact the QuickBooks for Mac support. For a better experience, they will troubleshoot any printing issues.

Important Things to Remember before you begin Troubleshooting 

Before you begin troubleshooting the printing issues, you should make sure the following things are in order. 

  • You must make sure that QuickBooks is upgraded to the most recent version available.

  • Make sure the printer is linked to your PC and that the printer software is set up on your computer. 

  • You can conduct a web search for specific printing error messages to find them.

Methods To Fix The QuickBooks Printing Issues

The steps listed below must be followed in order to fix the printing problems with QuickBooks. Before continuing, we advise you to make a backup of the computer and company files. 

Method 1: Whether it is possible to print outside of QuickBooks 

  • To start with, Restart the computer after turning off the printer, then turn it back on. 

  • Make sure the printer's paper is properly loaded. 

  • Press the "Start" or "Windows" button. 

  • Choose Control Panel. 

  • Double-click "Printers and Faxes" to start. 

  • Right-click the printer. 

  • Pick "Use Printer Online" (If the printer appears Offline). 

  • Double-click the Printer to activate it. 

  • Select a printer => Remove all document. 

  • Next, shut the window. 

  • Make a right-click on the printer. 

  • Select Properties. 

  • Choose the Print Test Page. 

  • If the test page prints, then.. Verify by using a WordPad file to test the printer: 

    • Navigate to "Start" > "Run." 

    • In the search dialogue box, enter "WordPad." 

    • Tap the OK button. 

    • Enter text with the WordPad. 

    • Choose "File" > "Print." 

    • Select the right printer. 

    • Press the Print button. 

    • Verify that the printer does not display any error lights. 

    • Mention any of the following in the printer manufacturer's documentation: 

      • Error message displayed on printer. 

      • The test page cannot be printed. 

      • From WordPad, you cannot print.


Verify these details as well: 

  • Rename the QuickBooks Qbprint.qbp file and try printing again. 

  • If you are not able to print, try printing a different file or files in the same format or of a similar type to see if the issue is with the software or the file itself. 

  • Try printing again; if you are successful, the previous file is ruined. 

  • Try switching the batch printing to single printing now. The error will be fixed, although it might take a little longer. 

  • Ensure that you are using the most recent printer drivers.

Method 2: Confirm the Printer Details of the QuickBooks Printer Setup 

  • First, confirm whether or not the default printer setting is selected: 

  • File => Printer Setup should be chosen (From the menu bar in QuickBooks Desktop) 

  • Examine and select the appropriate printer for each specific Form Name.

Method 3: Check the printer's name on the hardware to see if it matches the driver information in the printer setup window.

  • Verify that the printer hardware's specific name is listed in Setup: 

  • Navigate to File > Printer Setup. 

  • Check the printer name now. Correct the printer setup on the computer if necessary. 

Method 4: Is the printer local or connected to a network? 

  • Network: Verify the settings are configured properly. 

  • Local: The computer itself might be the problem. Verify whether the printer and computer are connected.

Method 5: Do you have a different driver downloaded on the computer? 

  • Use various drivers to try printing. 

  • You should get in touch with the printer's maker if you need help understanding how to utilize alternative drivers. 

Method 6: Make sure you are using the right printer. 

  • Launch QuickBooks, select File, and then click Print setup. 

  • Choose the form you want to print after that. 

  • Make sure your printer name exactly corresponds to the name of the printer you are attempting to use. If not, you must first make the necessary adjustments in the Printer Setup of your computer. 

  • For more thorough explanations on these settings, click Help in this section.


We hope that this article has helped you be able to fix QuickBooks desktop's printing issues. However, you can call our QuickBooks support number if the issues there still exist. Please feel free to reach out at +1800-625-2347.  to our professionals for a prompt resolution to any issues you may be having with QuickBooks. Our qualified QB professionals are always available to help you with any issues.

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